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When you buy a subscription to Microsoft 365 for business, you sign upfor a set of apps and services that you pay for on either a monthly oran annual basis. The applications and services that you receive as partof your subscription depend on which product you purchased, such asMicrosoft 365 Apps for business or Microsoft 365 Business Standard. Youcan see what comes with each product on the Microsoft 365 for small and medium-sized businesses page.
Despite what big box store sales people try to sell you, don't buy a copy of Microsoft Office. On all new commercial computers today, manufacturers install a trial version of Microsoft Office AND a copy of Microsoft Office Starter Edition. Access lets you build and share a database in seconds. You supply the information and Access does the rest, making it easy to create and structure your data. Reports and queries put your data into the. Save when you get Excel with Microsoft 365. With Microsoft 365 you get Excel plus Word, PowerPoint, Outlook, and 1TB cloud storage per person for all your files, music, photos, videos and more. Access desktop databases can help you store and track just about any kind of information, such as inventory, contacts, or business processes. Let's take a walk through the paths you can take to create an Access.
When you buy a subscription, you specify the number of licenses that youneed, based on how many people you have in your organization. After youbuy a subscription, you create accounts for people in your organization,and then assign a license to each person. As your organizational needschange, you can buy more licenses to accommodate new people, or reassignlicenses to other users when someone leaves your organization.
If you have more than one subscription, you can assign licenses todifferent people for each subscription. For example, you can assign all of your users to all Microsoft 365 applications and services as partof a Microsoft 365 Business Standard subscription. You can also assign a subset of users to Visio Online through a separate Visio subscription.
How many devices can people install Office on?
If your subscription includes any of the following products, each person can install Office on up to five PCs or Mac, five tablets, and five phones.
- Microsoft 365 Apps for business
- Microsoft 365 Apps for enterprise
- Microsoft 365 Business Standard
- Microsoft 365 Business Premium
- Microsoft 365 A3
- Microsoft 365 A5
- Microsoft 365 E3
- Microsoft 365 E5
- Office 365 A1 Plus
- Office 365 A3
- Office 365 A5
- Office 365 E3
- Office 365 E5
What happens when you assign a license to someone?
The following table lists what automatically happens when you assign a license to someone:
| If the subscription has this service | This automatically happens |
|---|---|
| Exchange Online | A mailbox is created for that person. To learn about the SLA for this task to be completed, see 'Setting up...' messages in the Microsoft 365 admin center. |
| SharePoint Online | Edit permissions to the default SharePoint Online team site are assigned to that person. |
| Skype for Business Online | The person has access to the features associated with the license. |
| Microsoft 365 Apps for enterprise | The person can download Office apps on up to five Macs or PCs, five tablets, and five smartphones. |
Understand licenses for non-user mailboxes
You don't need to assign licenses to resource mailboxes, room mailboxes, and shared mailboxes, except when they are over their storage quota of 50 gigabytes (GB). For more about non-user mailboxes, see the following articles:
- Shared Mailboxes in Exchange Online for all other Microsoft 365 plans.
Who can assign licenses?
Different types of admins can work with licenses in different ways, depending on their roles. The following table lists the most common options. For a complete list of admin roles and privileges, see About admin roles.
| Admin role | Assign a license | Unassign a license | Buy more licenses | Delete an account |
|---|---|---|---|---|
| Billing admin | No | No | Yes | No |
| Global admin | Yes | Yes | Yes | Yes |
| License admin | Yes | Yes | No | No |
| Service Support admin | No | No | No | No |
| User admin | Yes | Yes | No | Yes |
Related content
Buy or remove licenses for your business subscription (article)
Assign licenses to users (article)
Unassign licenses from users (article)
Remove a license from a shared mailbox (article)
After four years in the cloud, Microsoft Access is retiring support for browser-based business applications. This decision will have a profound effect on loyal customers and their day-to-day operations.
By April 2018, users of Access Services for SharePoint Online need to take an action or their Access-based apps will be shut down. They can migrate to a cloud-based app-building platform, or go back to desktop or on-premises software.
While users of Access Desktop database apps and Access web apps for on-premises SharePoint Servers won't be affected by this change, they remain limited by the lack of web and mobile support. There's no doubt that leading-edge companies benefit from real-time data accessible from anywhere and collaboration across mobile devices. As technology continues to move forward, organizations that evolve with it gain a competitive edge in their fields. In addition, cloud-based software is quicker to deploy and cheaper to maintain.
Of course, you could give up on web apps altogether and stick with desktop apps or on-premises apps accessible through your corporate network. But most businesses are going in the opposite direction, moving from desktop and on-premises applications to cloud-based tools, making the former a thing of the past. If web apps are important to your business, you'll need to migrate them to a secure, cloud-based platform — and the time is now.
Migrating your web apps is an investment of time and resources regardless of where you're migrating to. You might as well take this opportunity to select the platform that's best suited for your organization.
5 Reasons PowerApps Is Too Limited for Most Users:
Although PowerApps may seem like the next best thing for Access users looking for a cloud-based option, it lacks the functionality you've gotten used to with Access:
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- PowerApps is not easy for non-technical business users to understand and build apps on.
- You need to use a number of separate tools — Flow, SharePoint, Excel, Outlook, and its database, Common Data Service — to build an app end-to-end. Other cloud-based platforms enable seamless building in one place.
- Some of these tools are only available at an additional cost.
- You need to build separate desktop and mobile experiences from scratch. The mobile experience will display a narrow screen size on the desktop leaving large areas of the screen unusable. Other cloud platforms enable you to build your app once; it automatically optimizes the user experience across desktop and mobile devices.
- PowerApps doesn't enable business users to configure a finely-grained permission model, which is a key collaboration capability.
Migrating from Access to PowerApps isn't necessarily easier than migrating to other platforms; you still need to translate your data and workflows, as well as rewrite forms, reports and flows from scratch and in separate tools.
Get Started with Your Migration Today
Microsoft Access' announcement is a challenge for customers, but it's also an opportunity to tap into the power of modern technology to open the door to easier and faster app building, mobile access, integration with line of business data, and ability to extend native functionality.
Migrating to Quick Base is just the beginning of a better way to work. Easily build apps to manage your processes and data from wherever you are, and collaborate just the way you need.
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Ready to get started?
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Watch our webinar and learn best practices for migrating your data to a cloud platform, now that Microsoft is retiring support for their cloud-based version of Access.
